These guidelines describe how I work with my students. Use them together with Canvas and official UT/IEM instructions. Early decisions about scope, confidentiality, and planning prevent avoidable problems later.
Timeframes and page limits
Use the official rules (Canvas) as the final authority. This toolkit helps you plan and avoid the most common (and expensive) timing mistakes.
- Start from Timeframes and Page Limits to set a realistic scope.
- Allocate the page limit across chapters. Adding pages to one chapter leaves fewer pages for the others.
- If you are unsure whether your scope fits, bring a one-page outline to a meeting. We can adjust the scope early, when revisions require less work.
Confidentiality
If your thesis involves sensitive company information, decide on confidentiality early. It affects what you can show in your thesis, presentation, repository, and even abstract.
If a company requests full confidentiality, contact the examination board as soon as possible. The procedure may take time.
For other confidential material, use the following measures:
- Replace names with neutral identifiers such as “Company X” and “Product Y.”
- Put the confidential information in the appendix and do not publish the appendix.
- Remove or generalize identifiers in figures and tables, including names, addresses, customer IDs, and internal KPIs. Explain each change.
- Confirm early what is allowed to be shown in the abstract and conclusions (these are often the most visible parts).
Practical advice:
- Ask the company (in writing) what can appear in the thesis and what can appear in your colloquium slides.
- The abstract, conclusions, and figures are often shared most widely. Remove confidential information from each one before circulation.
- If the company requests full confidentiality, start the formal procedure immediately; administrative lead times can be longer than students expect.
Agreements for theses at companies
If you are working on your thesis with a company, a formal agreement is required:
- Three-Party Agreement: This must be signed by you, the university, and the company. Standard forms are available on Canvas.
- Important: UT supervisors cannot sign these agreements. For help, contact the Internship Coordinator at internshipcoordinator-bms@utwente.nl.
Ethics approval (when applicable)
Some projects require ethics approval before you can start the relevant research activities (for instance interviews, surveys, experiments with participants, or working with sensitive personal data).
If you are unsure whether ethics approval applies to your project, check the current Canvas instructions and ask early. The process can include supervisor approval/actions, so don’t do it last minute.
Writing quality
Before sending drafts for feedback, use the Report Quality Check. It is faster for both of us if you run the checklist first and send a clean draft.
A good submission for feedback usually includes:
- A complete unit of writing, such as a full section or chapter draft.
- A short note describing what changed, which decisions come next, and where you want critique.
- Any context needed to review (assumptions, data definitions, how you computed results).
Academic integrity and similarity reports
For the greenlight process, you are required to include a thesis similarity report (Canvas provides the mechanism). You are responsible for generating it and sending it to me before the greenlight meeting.
Using AI tools (UT policy and practical advice)
The instructor sets and communicates the permitted use of generative AI for each assessment (Gertz & Demirtas, 2023). If the course or assignment gives no rule, ask before using AI.
My policy permits AI tools as support while you remain responsible for the work.
- You remain responsible for every claim, definition, citation, and number.
- You should be able to explain your choices and reproduce the steps (methods, code, analysis) without the tool.
- Use AI as a drafting assistant. Verify facts and citations, and rewrite the result in your own voice.
- Never paste confidential company data, unpublished results, or personal data into public AI tools (privacy and confidentiality still apply) (University of Twente, n.d.).
A useful rule (often attributed to Mark Twain): “Don’t use a five-dollar word when a fifty-cent word will do.”
This matters because many students (and readers) are non-native English speakers. AI tools sometimes “improve” a draft by choosing uncommon words or idioms that make the text harder to read. If you use AI, explicitly ask for clear, simple academic English, then do a quick pass to replace rare words with common ones.
There is an old line often attributed to Blaise Pascal:
“I would have written a shorter letter, but I did not have the time.”
AI tools can help you turn outlines and notes into a readable first draft quickly. But the time you save in drafting should go into revision: tighten structure, remove repetition, check every claim, and simplify the language.
Aim for rigorous content and clear writing. Avoid “AI slop”1 and rushed, vague, citation-free human writing. I do not mind how you produced the first draft when you follow the applicable rules and take responsibility for the result. Some examiners may set stricter conditions, so follow UT and course rules and disclose uncertain uses early (Gertz & Demirtas, 2023).
1 “AI slop” is a term for low-quality, generic, and often misleading AI-generated content posted at scale (Nemeroff, 2025). The broader term “slop” was Merriam-Webster’s Word of the Year for 2025, reflecting how mainstream this concern has become (Merriam-Webster, 2025).
Roles of the supervisor and examiner
In the UT/IEM thesis process, the second supervisor is often treated primarily as an examiner. In practice, this means:
- You should not plan your workflow assuming two supervisors will give ongoing, iterative feedback.
- The examiner’s main involvement is typically at the greenlight meeting and the colloquium, unless specific expertise is needed earlier.